Question 1

The builder agreed the extras in a voice note. Can I show that?

Accepted Answer

Yes, if you export the chat with media. Every voice note is written out in the language spoken, under the date and time it was sent, with its own message number. Wind, power tools and people talking over each other can change a word, so play the recording and check before you quote it.

Question 2

The supplier says the order was never confirmed. What helps?

Accepted Answer

Search the record for the item, the order number or the amount. Each message shows who sent it, its date and time, and its number, so you can point to the exact reply. Many people send the PDF to a mediator or a lawyer. We do not give legal advice, so ask whoever handles your case which format they need.

Question 3

Can I show when I first reported the defect?

Accepted Answer

Search for the problem, such as “leak” or “crack”, and each message about it comes up with its date, time and number. Your photos stay on your device and are never uploaded. The record shows where each one was sent, with its date and file name, so you can match it to the photo.

Question 4

The quote came as a PDF in the chat. Is it in the record?

Accepted Answer

The record shows the message it came in, with the date, time and file name. The PDF itself stays on your device and is never uploaded, so amounts written only inside it will not appear in the summary. Keep the file next to your record.

Question 5

What does it cost while the job is still going?

Accepted Answer

You pay once for the chat, set by its size. Up to 1,000 messages and 10 minutes of voice notes costs $3, and up to 5,000 messages and 45 minutes costs $6. When there is more to add, export the same chat again. If it has grown into a bigger size, you pay only the difference.

Question 6

I am the contractor, not the customer. Does it work for me too?

Accepted Answer

Yes. The record works the same from either side: a supplier who changed a price, a customer who asked for extras on site, or a subcontractor who did not turn up. Export the chat from your phone, and the overview with your price is free.

Every quote, extra and deadline, from your WhatsApp chat

When the job and the bill stop matching

Get the job chat into a record

Export the job chat

Check the free overview

Get the numbered record

What you can point to

Site voice notes in writing

The money, in one list

Ask about the job

A PDF you can send on

When a job goes wrong

Questions, answered

Keep reading

Turn the conversation into a record